如何在PowerPoint演示文稿中链接或嵌入Excel工作表

Sometimes, you want to include the data on an Excel spreadsheet in a Microsoft PowerPoint presentation. There are a couple of ways to do this, depending on whether or not you want to maintain a connection with the source Excel sheet. Let’s take a look.

有时，您希望将数据包含在Microsoft PowerPoint演示文稿中的Excel电子表格中。 有两种方法可以执行此操作，具体取决于您是否要与源Excel工作表保持连接。 让我们来看看。

链接和嵌入之间有什么区别？ (What’s the Difference Between Linking and Embedding?)

You actually have three options for including a spreadsheet in a PowerPoint presentation. The first is by simply copying that data from the spreadsheet, and then pasting it into the target document. This works okay, but all it really does is convert the data to a simple table in PowerPoint. You can use PowerPoint’s basic table formatting tools on it, but you can’t use any of Excel’s features after the conversion.

实际上，您可以使用三个选项在PowerPoint演示文稿中包括电子表格。 首先是简单地从电子表格中复制该数据，然后将其粘贴到目标文档中。 可以，但是实际上它只是将数据转换为PowerPoint中的简单表。 您可以在其上使用PowerPoint的基本表格格式工具，但转换后不能使用Excel的任何功能。

While that can be useful sometimes, your other two options—linking and embedding—are much more powerful, and are what we’re going to show you how to do in this article. Both are pretty similar, in that you end up inserting an actual Excel spreadsheet in your target presentation. It will look like an Excel sheet, and you can use Excel’s tools to manipulate it. The difference comes in how these two options treat their connection to that original Excel spreadsheet:

尽管有时这很有用，但是您的其他两个选项(链接和嵌入)功能更强大，这就是本文将向您展示的方法。 两者非常相似，最终您会在目标演示文稿中插入实际的Excel电子表格。 它看起来像一个Excel工作表，您可以使用Excel的工具进行操作。 区别在于这两个选项如何处理它们与原始Excel电子表格的连接：

• If you link an Excel worksheet in a presentation, the target presentation and the original Excel sheet maintain a connection. If you update the Excel file, those updates get automatically reflected in the target presentation.

  如果在演示文稿中链接 Excel工作表，则目标演示文稿和原始Excel工作表将保持连接。 如果您更新Excel文件，这些更新将自动反映在目标演示文稿中。

• If you embed an Excel worksheet in a presentation, that connection is broken. Updating the original Excel sheet does not automatically update the data in the target presentation.

  如果您在演示文稿中嵌入 Excel工作表，则该连接断开。 更新原始Excel工作表不会自动更新目标演示文稿中的数据。

There are advantages to both methods, of course. One advantage of linking a document (other than maintaining the connection) is that it keeps your PowerPoint presentation’s file size down, because the data is mostly still stored in the Excel sheet and only displayed in PowerPoint. One disadvantage is that the original spreadsheet file needs to stay in the same location. If it doesn’t, you’ll have to link it again. And since it relies on the link to the original spreadsheet, it’s not so useful if you need to distribute the presentation to people who don’t have access to that location.

当然，这两种方法都有优点。 链接文档(而不是保持连接)的一个好处是，可以减小PowerPoint演示文稿的文件大小，因为数据大部分仍存储在Excel工作表中，并且仅显示在PowerPoint中。 缺点之一是原始电子表格文件需要保留在同一位置。 如果不是，则必须再次链接。 并且由于它依赖于原始电子表格的链接，因此如果您需要将演示文稿分发给无法访问该位置的人，它就没有太大用处。

Embedding that data, on the other hand, increases the size of presentation, because all that Excel data is actually embedded into the PowerPoint file. There are some distinct advantages to embedding, though. For example, if you’re distributing that presentation to people who might not have access to the original Excel sheet, or if the presentation needs to show that Excel sheet at a specific point in time (rather than getting updated), embedding (and breaking the connection to the original sheet) makes more sense.

另一方面，由于将所有Excel数据实际上都嵌入到PowerPoint文件中，因此嵌入数据会增加表示的大小。 但是，嵌入有一些明显的优势。 例如，如果您正在将该演示文稿分发给可能无法访问原始Excel工作表的人员，或者该演示文稿需要在特定时间点显示该Excel工作表(而不是进行更新)，嵌入(并且破坏与原始工作表的连接)更为合理。

So, with all that in mind, let’s take a look at how to link and embed an Excel Sheet in Microsoft PowerPoint.

因此，考虑到所有这些，让我们看一下如何在Microsoft PowerPoint中链接和嵌入Excel工作表。

如何在Microsoft PowerPoint中链接或嵌入Excel工作表 (How to Link or Embed an Excel Worksheet in Microsoft PowerPoint)

Linking or embedding an Excel worksheet into a PowerPoint presentation is actually pretty straightforward, and the process for doing either is almost identical. Start by opening both the Excel worksheet and the PowerPoint presentation you want to edit at the same time.

将Excel工作表链接或嵌入到PowerPoint演示文稿中实际上是非常简单的，并且两者的执行过程几乎相同。 首先打开要同时编辑的Excel工作表和PowerPoint演示文稿。

In Excel, select the cells you want to link or embed. If you would like to link or embed the entire worksheet, click on the box at the juncture of the rows and columns in the top left-hand corner to select the whole sheet.

在Excel中，选择要链接或嵌入的单元格。 如果要链接或嵌入整个工作表，请单击左上角行和列交界处的框以选择整个工作表。

Copy those cells by pressing CTRL+C in Windows or Command+C in macOS. You can also right-click any selected cell, and then choose the “Copy” option on the context menu.

在Windows中按CTRL + C或在macOS中按Command + C复制这些单元格。 您也可以右键单击任何选定的单元格，然后在上下文菜单上选择“复制”选项。

Now, switch to your PowerPoint presentation and click to place the insertion point where you would like the linked or embedded material to go. On Home tab of the Ribbon, click the down arrow beneath the “Paste” button, and then choose the “Paste Special” command from the dropdown menu.

现在，切换到PowerPoint演示文稿，然后单击以将插入点放置在您希望链接或嵌入的材料所在的位置。 在功能区的“主页”选项卡上，单击“粘贴”按钮下方的向下箭头，然后从下拉菜单中选择“特殊粘贴”命令。

This opens the Paste Special window. And it’s here where you’ll find the only functional different in the processes of linking or embedding a file.

这将打开“选择性粘贴”窗口。 在这里，您会发现链接或嵌入文件过程中唯一的功能不同。

If you want to embed your spreadsheet, choose the “Paste” option over on the left. If you want to link your spreadsheet, choose the “Paste Link” option instead. Seriously, that’s it. This process is otherwise identical.

如果要嵌入电子表格，请选择左侧的“粘贴”选项。 如果要链接电子表格，请选择“粘贴链接”选项。 说真的，就是这样。 否则，此过程是相同的。

Whichever option you choose, you’ll next select the “Microsoft Excel Worksheet Object” in the box to the right, and then click the “OK” button.

无论选择哪个选项，都将在右侧的框中选择“ Microsoft Excel工作表对象”，然后单击“确定”按钮。

And you’ll see your Excel sheet (or the cells you selected) in your PowerPoint presentation.

在PowerPoint演示文稿中，您将看到Excel工作表(或选定的单元格)。

If you linked the Excel data, you can’t edit it directly in PowerPoint, but you can double-click anywhere on it to open the original spreadsheet file. And any updates you make to that original spreadsheet are then reflected in your PowerPoint presentation.

如果链接了Excel数据，则不能直接在PowerPoint中对其进行编辑，但是可以双击它的任意位置以打开原始电子表格文件。 您对原始电子表格所做的任何更新都将反映在PowerPoint演示文稿中。

If you embedded the Excel data, you can edit it directly in PowerPoint. Double-click anywhere in the spreadsheet and you’ll stay in the same PowerPoint window, but the PowerPoint Ribbon gets replaced by the Excel Ribbon and you can access all the Excel functionality. It’s kind of cool.

如果嵌入了Excel数据，则可以直接在PowerPoint中对其进行编辑。 双击电子表格中的任意位置，您将留在同一PowerPoint窗口中，但是PowerPoint Ribbon被Excel Ribbon取代，您可以访问所有Excel功能。 挺酷的

And when you want to stop editing the spreadsheet and go back to your PowerPoint controls, just click anywhere outside the spreadsheet.

当您要停止编辑电子表格并返回PowerPoint控件时，只需单击电子表格外部的任何位置。

翻译自: https://www.howtogeek.com/358832/how-to-link-or-embed-an-excel-worksheet-in-a-powerpoint-presentation/